Planado simplifies task management and allows you to control your work schedule in just a few clicks:
Technicians receive all scheduled assignments and changes via a mobile app, as well as notifications about new tasks.
After completing a task, the employee submits a detailed customizable report, including photos and other information, which is automatically saved in the database and sent to the office.
Automate data transfer between field staff and the office to prevent data loss when performing multi-step tasks.
The installer receives the task with all the information that was previously saved, for example, during measurements at the customer's site. The completed report is sent to the office and is available at any time.
When your specialist begins work, they will receive a detailed checklist to ensure that all necessary steps are completed.
Upon completion, they fill out a customizable report with photos, text comments, and various other types of fields.
Reports with all the information are stored in a database and can be useful, for example, in the event of a warranty visit.
The specialist records all services rendered and materials used in the mobile application, which are automatically calculated, saved in the report, and sent to the office and warehouse.
Provide your customers with access to a branded page containing comprehensive information about installation and maintenance requests, work stages, photo reports, and technical documentation.
Through the customer portal, your customers can track the status of their requests, view completed and scheduled work, and leave feedback on the quality of service. You decide which requests, objects, and details will be available for the customer to view.
Leading companies in the alarm and fire protiction systems industry around the world are already using Planado to manage their field staff.
Planado easily adapts to the specifics of your company — work in a way that is convenient for you!
Customize request and task templates for different types of objects: apartments, offices, warehouses, commercial and industrial sites
Customize request and task templates for different types of objects: apartments, offices, warehouses, commercial and industrial sites
Equipment types, consumables used, service stages, departure dates, responsible engineers, and details for each object
Create customized reports and statements — all according to your standards and customer requirements
Tasks management SchedulingEmployee GPS tracking Employee's mobile appChecklists & reportsTeams & work shiftsCustomer notifications Create jobs in mobile appCRM integrationMileage trackingDocuments signing Recurring jobsProduct catalog and pick listAPI & WebhooksYes. You can fully customize Planado for your business needs — add your own types of work, services, and consumables, and create templates for installations, maintenance, system inspections, and emergency repairs. Each facility — from apartments and offices to industrial sites and data centers — can have its own workflow and checklists.
All assignments are delivered through the Planado mobile app (available for iOS and Android). The installer sees their schedule, route, and detailed task list; marks each stage of completion; attaches before/after photos; collects client signatures; and generates a report directly at the site. All information is instantly available to the office.
Yes. Planado integrates with Salesforce, Zoho CRM, HubSpot, QuickBooks, Xero, and other global platforms via API. This enables automatic data exchange between departments — client records, job details, invoices, and reports all stay synchronized.
Yes – fire maintenance software in Planado supports recurring job schedules configured by interval: annual, quarterly, monthly, or custom. Once set up, jobs generate automatically on the defined schedule without manual re-entry. Dispatchers review and confirm upcoming visits rather than rebuilding the schedule each cycle.
Fire alarm service software on the Planado mobile app guides technicians through the inspection checklist, photo capture, readings, and client signature before job close. Required fields block completion until all mandatory data is submitted. The signed report uploads to the cloud instantly and is emailed to the client automatically.
Yes – each job in Planado includes a customizable checklist and photo fields configured per inspection type. Photos are taken directly in the app and attached to the job record with automatic geolocation and timestamp data. Checklist items can be linked to specific photo or reading fields for complete documentation.
Fire protection field service software in Planado keeps a full job history per client and per site – every inspection and maintenance visit logged with date, technician, checklist results, and outcome. When a repeat visit or audit inquiry comes in, the full record is accessible immediately from the site's job history.
Planado structures fire alarm inspection report collection through required fields, checklist completion, and photo capture – all submitted on-site before the technician closes the job. The completed report is stored in the job record, signed by the client on the device, and delivered as a PDF by email automatically.
Fire protection companies operate under strict documentation requirements – inspections run on fixed schedules, reports need to be accurate and traceable, and a missed visit creates compliance exposure that a phone call can't fix. Fire protection service software organizes that workflow: inspection scheduling, technician dispatch, field documentation, and service history in one place.
Fire protection operations run on recurring inspections, maintenance visits, and emergency calls – each with its own documentation requirement.
Annual inspections, quarterly maintenance, and unplanned emergency calls run simultaneously – each requiring different checklists, different technician qualifications, and different completion records. Fire maintenance software handles all three through separate job templates, so an annual sprinkler inspection doesn't get the same checklist as an emergency panel repair. Fire protection service management software schedules recurring visits automatically. Quarterly inspections for a client get configured once – Planado generates the jobs on schedule without manual re-entry each cycle. Fire protection service software gives dispatchers a live calendar view of all technicians, all active jobs, and current availability. Skill tags on technician profiles match automatically against job requirements – certified inspectors get assigned to inspection jobs, not general maintenance technicians. For emergency calls, map-based dispatch surfaces the nearest qualified technician from the live map view. Territory-based assignment keeps regular maintenance routes efficient, and overdue jobs flag automatically when a scheduled visit hasn't started on time.
Fire protection requires accurate, traceable records – a fire alarm inspection report submitted on-site carries more weight than one written up from memory hours later. Required fields in Planado block job completion until all mandatory data is submitted. A fire protection job report in Planado captures:
Planado connects inspection scheduling, field documentation, and office oversight in one workflow – from job creation to signed completion record.
Jobs are created from templates – inspection type, estimated duration, required certifications, and checklist pre-filled before the dispatcher touches the form. Fire protection field service software assigns from the calendar or map view; the technician receives the job on their mobile app instantly via push notification. Recurring inspection schedules are configured once. Planado generates the jobs automatically on the defined interval – dispatchers review and confirm rather than rebuilding the schedule from scratch each cycle.
Fire alarm service software on the Planado mobile app gives inspectors full job details, site address, equipment list, and inspection checklist on one screen. On-site, they work through each checklist item, photograph panels and equipment, log readings, and note any deficiencies with supporting photos attached. At job close, technicians submit:
Fire protection service management software in Planado puts live technician locations on the map and real-time job statuses on the calendar – office staff see where every inspection stands without calling the field. Completed inspection reports appear in the web interface the moment a job closes. After job close, the client receives a signed PDF inspection record by email automatically. Role-based access keeps the system organized: dispatchers manage scheduling, managers review all reports and performance data. Planado gives your fire protection team one system for inspection scheduling, field reporting, and compliance documentation. See how it fits your daily operation.
Paper checklists, spreadsheet schedules, and emailed photos create gaps that show up during audits and client reviews.
Fire maintenance software with required fields prevents incomplete inspection records – a technician can't close a job without submitting all mandatory data, which means deficiencies get documented on-site rather than omitted under time pressure. Geofencing prevents an inspection from being marked complete outside the designated site, keeping location accuracy in the record. Fire alarm estimating software context applies here too: materials used and services performed get logged during the job from the Planado catalog – feeding directly into billing records without reconstruction afterward.
Fire alarm service software in Planado keeps a full service history per client and per site – every inspection, maintenance visit, and emergency call logged with date, assigned technician, checklist results, and outcome. When a client calls about a previous inspection or an auditor requests records, the history is accessible immediately from the job record. Fire alarm estimating software integration extends that further: service history feeds into recurring contract management and quote preparation via Planado's API or Zapier connection – no manual data transfer between systems.
Fire protection service software like Planado gives fire protection companies control over inspection scheduling, technician dispatch, field documentation, and compliance records in one connected system. Every inspection moves through a defined workflow – scheduled automatically, executed in the field with a structured checklist, and closed with a signed record delivered to the client. Fire protection service management software that connects office and field reduces manual coordination, documentation errors, and the compliance gaps that paper-based processes create. If your fire protection business still runs on spreadsheets and paper reports, Planado is worth exploring – purpose-built field service software for inspection and maintenance teams.