Field Service Management opportunities for any business

How Planado Pricing Works

Most pricing confusion in field service comes from one thing: paying for people who don’t actually run jobs. Planado avoids this by tying field service management pricing to real operational roles, not total headcount. When teams compare field service management software cost, they often discover hidden user types or forced licenses. With this FSM software pricing model, costs stay tied to daily work – creating jobs, assigning tasks, and closing visits – not to how many employees exist in the company.

In practice, you pay only for dispatchers, users who enter or manage job data, and one field employee per team. Managers, marketers, installers, or other roles that only view schedules, reports, or job status can use Planado without a paid license, where applicable. This approach reflects how service companies actually work, with many people needing visibility but only a few driving daily operations.

Pricing also depends on the country where your field staff operate, selected in the site header. This allows Planado to reflect local market conditions and infrastructure costs without adding complexity to plan selection. Instead of charging for every login, Planado focuses on how work is done inside the system:

• Paid seats apply only to users who create, assign, or update jobs
• Team members who only view schedules or reports can remain unpaid, where applicable
• Prices adjust based on the country where field teams operate
• Annual billing reduces the total cost by up to 15% This makes FSM software cost comparison more straightforward. You don’t have to guess how many licenses you’ll need a year from now. Pricing grows with your workflow, not with your org chart.

How To Choose the Right Planado Plan for Your Team

Most teams don’t choose a plan by counting features. They choose it when current processes start slowing work down. That usually happens around scheduling, visibility, or coordination between roles. When comparing FSM software pricing plans, it’s more useful to look at how jobs move through your team than at what’s listed in a pricing table. Start with a simple needs check:

• Team size and structure. Do you have one dispatcher or several? How many crews or technicians work in the field? How many managers only need to view schedules and reports without editing anything?
• Workflow complexity. Are jobs mostly one-off or recurring? Do you work with shifts, service territories, or multiple cities? Does routing change during the day?
• Automation and integrations. Do you need recurring jobs, mileage tracking, or integrations with CRM systems? Will API access or webhooks matter as you grow? Early on, teams mostly need one shared schedule and a simple way to close jobs. As more crews are added, coordination becomes the real challenge – shifts, notifications, and updates start to matter. Once work spreads across cities or many crews, automation and integrations stop being optional and become part of daily control.

Below is what each Planado plan looks like in real use.

Basic Plan: For Small Teams Starting With Field Service Software

At some point, spreadsheets stop working. Jobs get updated in chats, photos are lost, and no one is sure which task is already closed. The Basic plan is usually the first step out of that chaos.

A dispatcher creates jobs and builds the daily schedule in one place. Technicians open the mobile app to see their tasks, mark progress, and add photos after the visit. GPS tracking gives a simple view of where work is happening. Checklists help make sure the same steps are followed every time.

If you don’t need shifts, advanced automation, or integrations yet, Basic keeps things light. It covers daily control without pulling the team into more complexity than necessary.

Good for getting one shared schedule and consistent reports.

Standard Plan: For Growing Companies That Need More Control

Problems change once more than one crew is involved. Schedules start overlapping. Someone gets booked twice. Customers call asking where the technician is.

The Standard plan addresses this stage. Work shifts make overlaps visible and help avoid double-booking. Dispatchers can also create jobs from the mobile app, which matters when plans change outside the office. Customer notifications reduce routine calls by keeping clients informed without extra effort.

Compared to earlier setups, less time is spent checking and rechecking details. Updates move automatically between the office, the field, and the customer.

More coordination, fewer manual updates.

Pro Plan: For Advanced Teams With Complex Workflows

At a certain point, complexity comes from everywhere at once. Routes stretch across cities. Jobs repeat every week. Documents, mileage, and external systems all need to stay in sync.

The Pro plan is built for this level of work. CRM integration removes double entry between systems. Mileage tracking captures real travel costs automatically. Documents can be signed on site, while recurring jobs keep long-term work from being rebuilt every time. Product catalogs and pick lists help standardize what technicians use in the field. API access and webhooks connect Planado to existing tools without manual handoffs.

A typical example is a company with around ten crews working across several cities. Dispatchers assign jobs by territory, rely on recurring schedules, track mileage for payroll, and sync data back to their CRM without copying anything twice.

Less rework. More automation.

Enterprise Plan: For Large or Multi-Location Businesses

Not every service business works by the same rules. Some run dozens of crews in different cities, others operate as franchises, and some must follow internal IT or security requirements from day one.

The Enterprise plan is meant for setups like these. It’s typically chosen by large networks, multi-branch companies, or teams that need an on-premise deployment and deeper customization instead of a fixed feature set. It also fits businesses that need mobile app customization, professional services, or automated job scheduling tailored to internal processes. Instead of adapting workflows to the software, the platform is adjusted to match how the organization already works.

This is why the page invites you to get in touch or learn more. Enterprise starts with a conversation, not a checkbox. Best when processes must match your organization – not the other way around.

If you’re choosing between Basic, Standard, and Pro, start with your real workflow – how jobs are scheduled, tracked, and closed. A 14-day free trial lets you see schedules, reports, and team visibility in action before committing to Planado.

What Is Included in Each Planado Plan

The comparison table below is grouped by how work actually happens during the day. Features are organized into scheduling, tracking and control, mobile app tools, customization, communication, integrations, and additional options. This makes it easier to see not just what is included, but where each plan helps in real operations.

Start from your main bottleneck – planning jobs, collecting reports, updating clients, or connecting other systems. Below is what each feature block means in everyday work.

Scheduling and Task Management

This block answers a simple question: what happens when the day doesn’t go as planned. With map-based scheduling, dispatchers see where teams actually are, not where they were supposed to be. If a job runs long or gets canceled, the schedule can be adjusted without rebuilding the whole day. Recurring assignments remove routine setup, and territory rules help avoid sending crews across the city for no reason. The result is a schedule that survives real life, not just a perfect morning plan.

Improve Service Quality and Customer Experience

Service quality depends on whether work is recorded clearly after each visit. Job history, photo reports, and required steps stay attached to the task instead of spreading across chats or emails. Permissions help control who can close or edit jobs, which matters when several people touch the same task. Nothing gets overwritten, lost, or guessed later. Managers see what was done, when, and by whom – without asking for follow-ups.

Mobile App Features for Field Workers

For field workers, the mobile app replaces paper notes and phone calls. Jobs arrive with clear instructions, alerts show what’s next, and routes are visible before driving out. Guided checklists reduce missed steps, even for less experienced technicians. Offline mode keeps work moving in basements or remote areas, then syncs automatically. When tasks can be created, updated, and closed on site, jobs finish faster and with fewer corrections.

Customization and Automation

Customization becomes important once the same work repeats every day. Templates and tailored checklists help teams follow one standard instead of improvising. Skill-based assignment reduces trial and error when dispatching complex tasks. Printable templates and job resolutions support internal reviews and customer questions. Automation here isn’t about speed alone – it’s about consistency when the volume grows and small mistakes start adding up.

Communication and Customer Experience Tools

This block affects how often clients need to call. Automated reminders reduce missed visits, while tracking links show when work is on the way. Reports and updates are shared without manual messages, and the client portal keeps everything in one place. When customers can check progress themselves, trust increases and interruptions decrease. Teams spend less time explaining status and more time finishing work.

###Integrations, API and Additional Features This part usually becomes relevant later – when the team is already working in several systems at once. Customer data lives in a CRM, requests come through a helpdesk, jobs are tracked elsewhere. Without integrations, the same information gets copied again and again. CRM and helpdesk connections keep records aligned automatically. API and webhooks pass job updates to other tools as they happen. View-only access lets supervisors stay involved without extra licenses, and multi-language support removes friction for distributed teams. At this stage, pricing is judged less by features and more by how smoothly the system fits into existing workflows.

When you’re ready to move from comparison to real use, start with a free trial or request a demo. You can also contact the sales team to walk through your setup and adapt the system to how your team actually works. With Planado, companies reduce scheduling chaos, keep costs under control, and rely on clear job reports as proof of completed work.