Planado makes task management and scheduling straightforward
Within the mobile app, cleaning staff can view all scheduled jobs and get alerts on new tasks assigned to them.
Once a job is finished, the staff member completes a tailored report, including photographs and additional details, which is then instantly forwarded to the office.
Boost your operational efficiency and maintain direct oversight of your cleaning staff with enhanced GPS monitoring.
Access detailed logs of tasks and routes at any moment, ensuring transparency and consistent performance across your operations.
As your cleaner initiates their task, they will be provided with a comprehensive action list, ensuring no detail is overlooked.
Upon completion, they're required to submit a customizable report, enriched with photos, textual insights, and a variety of other field inputs.
Planado ensures tasks can’t be started or completed outside the set location or scheduled time.
Stay on top of material usage with a built-in catalog.
Cleaners simply log used supplies and completed services in the job — everything is auto-calculated and added to the report.
Give your customers a simple, branded page with everything they need — cleaning history, upcoming schedules, and a place to share feedback.
Clients can track job status in real time, view photo reports, and even submit new requests — all in one click..
The Reports dashboard gives you instant clarity on every job and every employee. Track progress, spot missed tasks, and measure performance — all in one place.
Planado adapts to the workflows of cleaning businesses of any size:
Set access levels for admins, supervisors, and cleaning crews.
Upload employees, job sites, and tasks in minutes via Excel or API.
Connect with ZohoCRM, Salesforce, Hubspot, or use our API to sync tasks and reports automatically.
Add checklists, photo reports, QR codes, and tailored scenarios for offices, malls, residential buildings, and more.
Tasks management SchedulingEmployee GPS tracking Employee's mobile appChecklists & reportsTeams & work shiftsCustomer notifications Create jobs in mobile appCRM integrationMileage trackingDocuments signing Recurring jobsProduct catalog and pick listAPI & WebhooksYes. In Planado you can create task templates for offices, residential buildings, shopping malls, and more — each with its own custom schedule, checklist, and assigned staff. This makes it easy to manage both small apartments and large commercial contracts within one system.
Field staff use the mobile app to:
Absolutely. You can schedule reports that include photos, comments, and task statuses. Reports can be exported to Excel or PDF, or shared directly with the client.
Yes. Planado supports bulk upload of staff and sites, easy task distribution across multiple crews, and workload tracking for every employee. Whether you manage 10 or 1,000 cleaners, the system scales with your business.
Yes. Permissions are fully customizable. Cleaners only see their own tasks, supervisors see all assigned sites, and managers have full visibility and control.
The mobile app is intuitive and easy to adopt. Even staff with little digital experience typically get comfortable within 1–2 shifts. We also provide online onboarding materials and training for managers.
Yes. You can manage recurring daily or weekly cleaning schedules as well as one-time jobs like deep cleaning or post-construction cleanup.
Planado supports checklists, photo reports, and client feedback collection. Supervisors can also perform quality audits directly in the app, ensuring standards are consistently met.
Yes. You can log the use of detergents, equipment, and consumables within tasks, making it easier to control inventory and prevent overspending.
Yes. Many outsourcing providers use Planado to manage cleaning crews across dozens of client sites, from small offices to entire shopping malls.
Yes. Staff can complete tasks without internet connection; all data syncs automatically once they are back online.